Odoo 18 Enterprise Implementation for the Construction Project Management Company

Client:

Construction firm

Industry:

Construction

Core technologies:

Odoo 18 / Odoo.sh

Country:

United States

Client Overview

Our client is a well-established construction project management company known for delivering high-quality projects within tight deadlines. However, as the company expanded, managing a growing portfolio of projects with increasingly complex operations became a challenge. The company recognized the need for a solution to streamline procurement processes, eliminate inefficiencies, and regain its competitive edge in the market.

Challenge

The construction project management firm was struggling with outdated systems that slowed down project timelines and raised expenses. Their procurement processes were fragmented, with purchase orders manually created and tracked across spreadsheets, emails, and phone calls.

The key challenges the client faced included:

Manual processes: The team was manually tracking purchase orders, managing supplier relationships, and comparing vendor offers
Inventory and material shortages: They faced difficulties in maintaining optimal stock levels, leading to overstocking in some areas and shortages in others
Project coordination and scheduling: Lack of seamless coordination between procurement and project teams resulted in delayed deliveries and idle time on-site
Inefficient labor allocation: Workforce management was fragmented, with no clear way to efficiently allocate labor or track time across multiple projects
Limited financial visibility: The company lacked real-time, actionable financial insights to manage budgets and monitor project costs

The cumulative effect of these challenges was increased operational costs, delays, and decreased customer satisfaction.

Why They Chose Glorium Technologies

Expertise in Odoo Implementations: A proven track record of customizing Odoo for businesses across various sectors
Deep Need Analysis and Customization: Thorough analysis of the client’s challenges and tailoring the Odoo solution to fit their operations
Quick and Flexible Start: A flexible approach with an agreed budget and scope, designed to scale up or down as the requirements evolve

Solution

Glorium Technologies implemented Odoo 18 Enterprise as a comprehensive, integrated platform. Our approach was highly collaborative, involving detailed discovery sessions with the client’s leadership and operational teams to ensure the solution addressed their specific needs.

Key Features We Have Implemented

Automated purchase orders and vendor management, enabling simultaneous RFQ requests to multiple suppliers
Streamlined vendor proposal comparisons based on price, delivery time, and reliability
Real-time inventory tracking with automatic alerts to avoid shortages and overstock
Integrated project scheduling, ensuring materials arrive on time, and keeping projects on track
Digital workforce management with shift planning and timesheet tracking to optimize labor allocation
Financial visibility and automation, consolidating data for clear budget oversight, invoicing, and simplified payment processing

Result

The Odoo implementation resulted in significant improvements across the client’s operations:

Procurement Management

The Purchase module takes the manual work out of procurement. The client’s team can now send RFQs to multiple suppliers at once, compare proposals side by side, and track every purchase order in real time — all in one place.

Inventory Management

Inventory Management (1)

Odoo’s Inventory module provides real-time stock tracking across all projects and warehouses. With features like automatic stock alerts, reordering rules, and barcode scanning, the client prevents overstocking or stockouts, optimizes material availability, and reduces waste.

Project Management

The Project module in Odoo allows the company to manage tasks, milestones, and deadlines with ease. Integration with purchase and inventory ensures that materials are delivered on time, reducing delays caused by missing supplies and improving overall project coordination.

Workforce Management

Workforce Management (1)

Using Odoo’s Timesheets and Attendances modules, the client can efficiently track employee hours and manage shift planning. This integration helps them allocate labor across projects, ensuring optimal resource usage and minimizing overtime costs.

Accounting and Financial Management

Accounting and Financial Management (1)

Accounting and Financial Management (2)

Odoo’s Accounting module connects procurement, project costs, and payroll data into one centralized platform. This enables real-time insights, automated invoicing, and simplified payment processing, improving cash flow management and providing a clear view of project budgets versus actual expenses.

Our Implementation Approach

The estimated timeline for the project was 14–18 weeks, involving the following phases:

Phase 1: Discovery & Planning

Leadership and operations workshops
Workflow and pain point mapping
Configuration planning for key modules

Phase 2: Module Customization & Integration

Tailoring Purchase and Inventory modules
Linking Project tools for real-time coordination
Enabling RFQ automation and live inventory updates

Phase 3: Training & Optimization

Hands-on training for key user groups
Streamlining workflows and process automation
Activating workforce management features

Phase 4: Testing & Launch Support

System-wide testing and adjustments
Guided go-live execution
Continuous tracking and optimization

Business Value

18% Reduction in Procurement Costs

Using Odoo’s RFQ template and supplier comparison feature, the client can simultaneously request and transparently compare bids from multiple vendors, leading to smarter purchases at better rates without sacrificing timelines.

2x Faster Supplier Response and Coordination

Automated vendor communication and centralized proposal tracking cut down on back-and-forth emails and phone calls. Procurement cycles shortened drastically, accelerating material availability and helping projects stay on schedule.

30% Reduction in Administrative Workload

Purchase order automation and centralized supplier data eliminated tedious manual tracking and reconciliation. The procurement team reclaimed 30% of their time, allowing them to focus on strategic sourcing and vendor relationship building.

23% Faster Project Delivery

Transparent supplier performance tracking improved accountability, boosting on-time delivery rates by 23%. This enhanced reliability helped reduce delays, avoid costly project overruns, and improve overall project delivery.

Optimized Resource Allocation

Integrated project scheduling and resource allocation ensured that teams were always on task, materials were available when needed, and downtime was minimized. This improved project flow, reducing delays caused by poor coordination.