25% Increase in Production Performance for an Automotive Spare Parts Manufacturer with Odoo
Client Background
A Manufacturer with High Growth and a Legacy System
The Challenge
Odoo Auto Spare Parts Management to Replace Disconnected Tools and Manual Tracking
- Fragmented systems: Orders, production, and inventory were managed in separate databases and spreadsheets, leading to data inconsistencies and communication delays
- Manual tracking: Processes such as order fulfillment, defect identification, and downtime monitoring relied on manual input, increasing the risk of human error
- Limited visibility: Divisions worked in isolation, using email and offline files for documentation, resulting in slow internal communication
- Unstructured collaboration: Divisions worked in isolation, using email and offline files for documentation, resulting in slow internal communication
- Quality and defect rates: Incomplete process tracking made it difficult to detect the root causes of defects and downtime
Why They Chose Glorium Technologies
Odoo Auto Spare Parts ERP Partnership That Delivers Results
- Deep experience in manufacturing and project-driven businesses
- Phased implementation approach focused on quick wins
- Expertise in integrating Odoo with existing tools
- Commitment to long-term scalability and growth
The Solution
Odoo Auto Spare Parts Setup with EDI, Workflow Automation, and Barcode Control
1. System architecture and integration
- Odoo ERP as core platform: Provided centralized data management, connecting all business functions under one interface
- EDI: Implemented to automatically receive and process orders from multiple channels (emails, attachments, PDFs, DOCX files) Data is converted into XML format and transferred securely to Odoo
- BPA: Modeled with BPMN 2.0 to streamline complex workflows, from order intake to final shipment
2. User interaction and accessibility
- Web interface (via browser): Odoo ERP is used by office employees to manage documents and workflows
- Mobile app: Odoo mobile app used by warehouse and field staff for full system access
- Barcode scanning: Odoo’s Barcode app to track products, shipments, and stock movements
- Issue solved: Missing barcodes on certain items were addressed through photo capture validation:
- Workers photograph completed items
- Photos are automatically linked to orders and validated in Odoo
- Subsequent specialists document each production stage through images for quality assurance
3. Document management and financial automation
- Implemented an Odoo Document Circulation System for seamless processing of invoices, purchase orders, and bills of lading
- Integrated automated payments via connected bank accounts, enabling direct transactions for materials and vendor payments
- Implemented a CRM module to automate communication with clients and suppliers, ensuring all correspondence and documentation are centralized
Business Value
Unified Operations, Stronger Quality Control, and Real-Time KPIs
Unified operations
Operational efficiency
Data-Driven decisions
Certifications
Questions You May Have
Why was Odoo selected as the ERP solution for the company?
Odoo gives businesses a single platform to run core operations without the complexity of a heavy, traditional ERP. Teams can manage quotations, sales orders, inventory, purchasing, deliveries, and invoicing in a single, connected flow, eliminating the need to juggle spreadsheets and separate tools. Odoo is also modular, so the rollout can start with the essentials and expand as volumes grow, without pausing operations for a long implementation.
Customization is another strong reason. Odoo is built on Python, which makes it easy to extend when standard processes do not fully align with how the company works. Many manufacturers tailor product data, pricing rules, approvals, barcode flows, quality tracking, and reporting to keep daily work consistent and easier to control.
What issues come up when spare parts operations rely on spreadsheets and disconnected systems?
When spare parts operations run on spreadsheets and disconnected tools, teams lose control fast. Stock numbers drift between sales, the warehouse, and production. Quotes and orders get duplicated, and delivery dates become hard to trust. Quality notes and defect photos often live in email threads, so root-cause analysis moves slowly. An Odoo auto spare parts ERP setup creates a single system of record for orders, inventory, production, and quality, so teams can work with the same data.
Why is Odoo a good fit for spare parts sales?
Odoo works well for spare parts because it provides a full end-to-end workflow on a single platform. Teams can manage product catalogs, pricing, quotations, sales orders, inventory reservations, deliveries, and invoicing without constant re-entry. It also supports approvals and role-based access, which are important when controlling pricing, stock, and returns. With the right configuration, Odoo auto spare parts sales become more consistent across channels and easier to report on.
Is Odoo POS a good option for spare parts checkout?
Yes, with proper configuration. Odoo POS supports fast checkout, barcode scanning, and inventory integration, so sales don’t drift from stock levels. For spare parts, many teams also add fields and lookup logic for part attributes, compatibility, or internal references. That is how an Odoo auto spare parts POS flow can stay quick for staff while still capturing the details the warehouse and finance teams need.
